University of Portsmouth
Structure and governance
This Freedom of Information (FOI) publication scheme highlights all information that is publicly available about the University.
The information is arranged under 7 headings to help you find what you want quickly:
- Who we are and what we do
- What we spend and how we spend it
- What our priorities are and how we're doing
- How we make decisions
- Our policies and procedures
- Lists and registers
- The services we offer
We have separate publication schemes for our subsidiary companies – University of Portsmouth Enterprise Limited (UPEL), University of Portsmouth Investments Limited (UPIL), University of Portsmouth Services Limited (UPSL), Technology Enterprises Portsmouth Limited (TEPL) and ASTA Technology Limited (ASTA).
If the information you want isn't available in our publication schemes, you can make a Freedom of Information request.
1. Who we are and what we do
This class has information on how the University is set up, including its legal status, location and contact details. It also includes information about organisations we work with.
1.1 Legal framework
This includes information about the legal and corporate status of the University.
The legal framework for the University of Portsmouth Higher Education Corporation
The University of Portsmouth Higher Education Corporation is the legal name for the University, but we're more widely known as the University of Portsmouth.
The Instruments and Articles of Government of the University
- The Instruments of Government (PDF) sets out the constitution for the Board of Governors, its officers and their roles
- The Articles of Government (PDF) sets out the rules for the conduct of the University, the procedures for the Board of Governors and Academic Council, and the appointment of senior officers of the University
Corporate information about the University
- Awards and rankings
- Leadership team
- Executive board
- How we work
- How we spend our money
- Corporate governance
- Our strategy
- Our impact
- University archive (historical records covering the University and its preceding institutions)
1.2 How the University is organised
This section includes further information about the management and structure of the University, including descriptions of the boards and committees we're legally required to have.
There's also information on the terms of reference and membership of these boards and committees.
The Board of Governors
- Board of Governors: Statement of Primary Responsibilities (PDF) – this highlights the responsibilities of the Board of Governors
- Standing Orders of the Board of Governors and its Committees (PDF) – this supplements the information in the Instruments of Government and Articles of Government
- Further information about the Board of Governors
Other statutory bodies within the University
- Academic Council – includes responsibilities of the Academic Council
- University Executive Board – members and contacts
- Senior staff list
- Faculty structure
- Central service departments list
Other information about how the University is organised
The terms of reference and membership of the following academic boards and committees are available below:
- Quality Assurance Committee: available on request from email@example.com
- Ethics Committee: available on request from firstname.lastname@example.org
- University Global Operations Committee: available on request from email@example.com
- Education and Student Experience Committee: available on request from firstname.lastname@example.org
- University Research Degrees Committee: available on request from email@example.com
- Student Experience Committee: available on request from firstname.lastname@example.org
- University Research and Innovation Committee: available on request from email@example.com
1.3 Location and contact details
1.4 Lists of, and information relating to, organisations which the University has responsibility for, those it works in partnership with, those it sponsors and companies wholly owned by it
Companies wholly owned by University of Portsmouth
- University of Portsmouth Enterprise Limited (UPEL)
- University of Portsmouth Investments Limited (UPIL)
- University of Portsmouth Services Limited (UPSL)
- Technology Enterprises Portsmouth Limited (TEPL), incorporating Portsmouth Technopol Limited and Portsmouth Technopol (Holding) Limited
- ASTA Technology Limited
Companies we work with
1.5 Student activities
The majority of student clubs, associations and non-academic organisations are run by the University of Portsmouth's Students' Union.
Competitive sports teams are run by the University's Sports and Recreation department.
1.6 Freedom of Information Act compliance statistics
Requests carried to the next quarter
Requests responded to in the same quarter
Requests completed on time
Number of extended deadlines
Number of late responses
Number fully disclosed
Number completely withheld due to an exemption(s)
Number info not held
Number partial disclosures due to some information being exempt
Number partial disclosures due to some information not being held
Clarification was requested and not received
|Request was withdrawn by the requester
Number of requests for review (annually in 2020): 3
2. What we spend and how we spend it
This class provides financial information about projected and actual income and expenditure, procurement, contracts and financial audit.
2.1 Funding/income and 2.2 Budgetary and account information
This section includes information on where the University spends or plans to spend money, sources of funding and income:
- annual published financial reviews (includes funding information)
- undergraduate tuition fee information
- teaching training tuition fee information
- postgraduate taught tuition fee information
- postgraduate research tuition fee information (select a programme on this page to see tuition fee information)
- international tuition fees information
2.3 Financial audit records
The University's financial audit records are included in the annual Published Financial Reviews.
2.4 Capital programme
Information about major plans for capital expenditure:
2.5 Financial regulations and procedures
- Fees appeals procedures – see section 13 of the University Tuition Fee Policy (PDF)
- Retention Schedule
You can request a copy of the following policies from firstname.lastname@example.org:
- Financial regulations
- University Credit Control Policy
- Expenses Manual
- Inventory Management Policy
2.6 Staff pay and grading structures
Information on the Higher Education Role Analysis (HERA) scheme:
- Salary Scales for academic and HE support staff
- The ‘pay multiple’ (the ratio between the highest paid salary and the median average salary of the whole of the HEI’s workforce) – see note 7 in the Annual Financial Accounts
2.7 Register of suppliers
Contact the Procurement division of the Finance department by email on email@example.com to get details of our suppliers.
2.8 Procurement and tender procedures and reports
The Director of Corporate Governance has responsibility for ensuring the University keeps records of contracts it bids for. You can request copies of these records from the Executive Director of Corporate Governance by emailing firstname.lastname@example.org.
The Purchasing division of the Finance department has responsibility for contracts under tender. Further information is available from the procurement division of the finance department (email@example.com).
2.10 Research funding
You can get further information on research funding amounts in the annual published financial accounts.
3. What our priorities are and how we are doing
This class outlines the University's strategies, plans and performance indicators and the results of audits, inspections and reviews of the University's priorities.
3.1 Annual report
The Annual Financial Reviews now include a detailed Operating and Financial Review (OFR) to complement the financial statements, which cover the University's priorities and measures against those statements.
3.2 Corporate and business plans
3.3 Teaching and learning strategy
3.4 Academic quality and standards
The Department of Student and Academic Administration is responsible for maintaining academic quality and standards.
3.5 External review information
This section includes information about the annual monitoring and review processes, and a statement of roles, responsibilities and authority of the different bodies within the institution involved in programme approval and review.
3.6 Corporate relations
Information on the University's links with employers and the development of learning programmes:
- student placements
- graduate job schemes
- career service – jobs and work experience pages
- business services
3.7 Government and regulatory reports
Accreditation and monitoring reports by professional, statutory or regulatory bodies and information that an institution is legally obliged to make available to its funding and monitoring bodies.
- Accreditation information available on individual course pages.
3.8 The University’s compliance with its duties under the Equality Act 2010
The University publishes equality information and gender pay gap reports annually. Reports are available on the Equality and Diversity web pages.
4. How we make decisions
This section includes documents relating to University Committee structures and minutes of boards and committees:
- Board of Governors meetings minutes
- Academic Council – copies available on request
- University Learning and Teaching Committee minutes – copies available on request
- Policy on Promotion and Appointment to Reader and Professor (PDF)
- Student Voice Policy - Valuing Students' Views and Opinions
5. Our policies and procedures
The following includes a list of the University's written protocols, policies and procedures for delivering services and responsibilities.
5.1 Policies and procedures for conducting university business
Details of many appropriate procedures are available in class 3, What our priorities are and how we are doing.
You can also view a list of all policies and view the procedure for requesting information from the University.
5.2 Procedures and policies relating to academic services
This section includes details of relevant procedures (for example, external review and academic quality and standards documents) are included in class 2, What we spend and how we spend it.
5.3 Procedures and policies relating to student services
Recognition of Prior Learning (RPL)
- Student complaints procedure (PDF)
- Regulations – see section 9 of the Code of Student Behaviour (PDF)
Examination and assessment regulations
- Examination and Assessment Regulations (PDF)
- Examination and Assessment Regulations for Credit Bearing Short Courses (PDF)
- Examination and Assessment Regulations for Learning at Work (PDF)
Student appeals procedure
Code of student discipline
5.4 Procedures and policies relating to human resources
- People Strategy (PDF)
- Grievance Procedure (PDF)
- Disciplinary Procedure (PDF)
- Dignity and Respect Policy (PDF) – incorporating information on sexual and racial harassment
- Management of Under-Performance Procedure (PDF)
- Whistleblowing Policy (PDF)
- Equality and Diversity Policy Statement (PDF)
- Declaration of Interests Policy (PDF)
5.5 Procedures and policies relating to recruitment
5.6 Code of Conduct for members of governing bodies
5.7 Equality and Diversity
The University includes equality statements in all of its policies rather than have separate equality policies. Our Equality and Diversity section lists the policies and procedures relating to equality.
5.8 Health and Safety
5.9 Estate management
5.10 Complaints by members of the public
- Complaints by members of the public
- Complaints covering requests for information
5.11 Records management and personal data policies
- Data Protection Policy (PDF)
- Data Protection Statement: Staff (PDF)
- Data Protection Statement: Students (PDF)
- ICT Acceptable Use Policy (PDF)
- Records Management Policy (PDF)
- Retention Policy (PDF)
- Retention Schedule
- Research Data Management Policy (PDF)
5.12 Research policy and strategy
- Research and Innovation Strategy (PDF)
- Ethics Committee terms of reference – available on request by emailing firstname.lastname@example.org
- Ethics Policy (PDF)
- QAA – Research Standards
6. Lists and registers
The Declaration of Interests register and the corporate gifts and hospitality registers are held by the Executive Director of Corporate Governance and are available to view by appointment by emailing email@example.com.
- capital asset registers – details available from the Estates department by emailing firstname.lastname@example.org
7. The services we offer
These are some of the documents and policies outlining the services the University offers:
- undergraduate prospectus
- postgraduate prospectus
- information for international students
- personal support
- learning and academic support
- the University Library, special collections and archives
- sport and recreation
- careers and recruitment
- conference facilities
- student finance
- music, art and other cultural activities